CONTRACTOR MANAGEMENT SOFTWARE
Simple, effective
contractor
management
software
The simplest, safest and most effective way to welcome and manage contractors to your sites.
Simply check in and manage contractors
SkyVisitor from ExPD ensures checking contractors into your building is the simplest and most professional experience possible. First impressions count, but regulatory compliance and the safety of contractors and your team are a top priority. SkyVisitor has you covered.
Managing contractors coming into and through your buildings is made simple thanks to SkyVisitor’s safe, secure system. Only visits from approved contractors with the correct authorisation and documentation are permitted – providing accountability and peace of mind.
Safe | Secure | Speedy | Stylish
Planning a visit
SkyVisitor goes to work before your contractor even arrives on site.
When works are confirmed, the system automatically issues an invitation email. Although auto-generated, the content of the email can be branded and is fully customisable to include all the information the contractor needs to simply and safely visit the site and begin the works.
The user is told your location, which entrance to arrive at, and how to request and be assigned a parking space. The system accommodates ad hoc visitors and can outline security requirements and include essential health and safety information.
It can even provide pass numbers or keys or include a unique QR code for speedy check-in from a smartphone or barcode scanner.
Managing the works
SkyVisitor makes the management of contractors on-site safer, more professional and more accountable.
Pre‐planned visits ensure all documentation is in place before the contractor even arrives on site and that the nature and location of the work and who is responsible for it internally are all clearly outlined.
It also acts as a second layer of health and safety management and accountability – alerting users to the hazards and risks for the works, any heightened risk at the given location, and what control measures are in place.
Only once the host checks documentation is submitted and correct is the contractor visit approved.
Simple control of visitors to your sites
Managing contractors and reporting mechanisms
The SkyVisitor Portal includes dynamic, real-time lists of expected, arrived and departed contractors and allows for future planning and resourcing.
Reports can include visitor statistics, trends, volumes, no‐shows and much more, ensuring your reception systems are working effectively, and flag trends before they become issues.
Reporting
As with any data collection system, we are collecting data for a purpose. In the case of contractor management systems it is essential we know who is on site now. This will enable us to manage evacuations and roll calls along with having an understanding of who has been on-site, when, for how long, where did they go, and who they met. All this information helps to ensure the smooth and safe management of a building.
Reports and data can be extracted by applying filters to suit the requirement and are available to view and print on demand.
Photo badges
The integrated visitor photo badge system is quick and simple. Badges can even be pre-printed for planned arrivals. They can be produced at any size on a host of printers: card, paper, thermal, re‐writable card or label.
Item control
Items issued to contractors – such as radios, keys, access cards and fobs – can be registered through SkyVisitor and onscreen alerts created when the visitor checks out.
ExPD also has an asset management system that works across teams and visitors.
Standard features
- Personal branding
- Calendar Integration
- Apple Wallet Integration
- On-site support
- Signatures
- Access control
- Paxton Integration
- Import multiple visitors
- Evacuation functionality
- Multiple locations
- Unlimited support
- QR Express sign-in/out
- Document control
- Custom fields
- Offline mode
- Recurring visits
- User levels
- Inductions/Health & Safety
- Custom processes
ISO Accredited | GDPR Compliant
SPECIALIST SECTORS
Managed Buildings & Offices
Transport & Logistics
Education
Residential Building
Law & Accountancy
Retail
Manufacturing & Warehousing
Banking & Finance
Business & eCommerce
Hospitals & Healthcare
Your Skyvisitor questions answered.
Can I use Skyvisitor across multiple sites?
Yes. SkyVisitor is a fully scalable visitor management solution that can be applied to multiple site locations as required with software that can be scaled to suit your budget and business needs. Extra features can be added, such as data integration for increased functionality as well as multiple receptions and site locations.
Checking contractors in
Contractors can be checked in in 3 different ways. The first way is using the desktop application where a member of staff will check the visitor/contractor in.
A self-check-in device can be used. This is where the visitor can check themselves in on a tablet computer. Once they are checked in an email can be triggered to notify the host the guest has arrived.
Finally, if the guest is pre-booked, they can be sent a QR code prior to arrival. This can then be scanned when the guest arrived on an outward-facing QR scanner.
Evacuation Functionality
SkyVisitor has a feature whereby you can quickly show a list of all visitors/contractors on site. This means that if there is a fire drill you can get a list of all visitors on site for a fire roll call.
Reporting and improving
The Online Portal allows you to view dynamic lists of expected, arrived and departed contractors and produce statistical reports such as visitor statistics, trends, volumes, no-shows and much more.
As you are capturing data electronically you can create completely custom reports, these may be specific to your organisation.
All reports can be exported as PDF or even downloaded into an excel document.
Access control
SkyVisitor can integrate directly with several different access control systems. Using our import/export feature we have the capability to integrate with any access control system.
Having this integration means that you can manage the locations visitors/contractors can visit all in one place.
