Electronic purchase invoices save time and money

Sticking to traditional archiving methods could be slowing down company progress.

Archiving documents electronically is quicker, cost effective and arguably more reliable than having filing cabinets filled with paper copies. Archiving electronically allows you to free up office space, can be easily transported and easily accessed.

Recently Document management company Pearl Scan Solutions has focused on a service to help companies manage their purchase invoices in a better manner by scanning and converting them into electronic format. Therefore paper archives would be available via a disk or on a computer network available to relevant staff.

Using the latest edition scanners invoices and other documents such as contracts, purchase order’s, tenders and timesheets can be stored electronically on the organisations network which would mean faster and easier access without the need for searching through paper files for any required documents.

Companies would in turn receive a return on investment, manage their documents more effectively and be able to back them up in case of an accident resulting in damage to any paper files. Other benefits include:

• Instant access – to any required files on your desktop

• Secure and shared access – between relevant staff and departments

• Save on cost and time - of file searching

• Create more office space – by removing filing cabinets of documents

• Powerful search capabilities – find specific information with a keyword search