Less Common, yet still Important Features to Consider when Purchasing a Photocopier

When purchasing a photocopier you will of course look at things such as speed, quality, reliability and computing power, but there are other functions worth considering that might not be the kind of thing that immediately comes to mind when making a decision. Without making it too complicated you should look at the whole picture.

If a photocopier can scan, print, copy and fax, there is a lot to consider −especially as your needs will vary depending on the nature and size of your business. Two attributes to consider for your workflow solutions are meter reading and security.

Meter readings

It’s a valuable feature−meter reading capability. It serves several functions and it’s simple to understand. You’ll know precisely how many prints and copies you make, so you will know right away what your monthly invoice will be. There won’t be any surprises at the end of the month. This feature helps your accounting department as well. And an online meter reading option makes submitting your reading simple.

You can use a feature that codes the amount of prints or copies to different uses or clients, so you can keep an accurate record of the use of the photocopier. This is a valuable part of your document solutions. The cost of colour copies--such as those made on quality Konica copiers --can add up to a significant cost, depending on your printing and copying volume. If copies are charged back to a client, the meter helps keep track so that you bill accordingly, and the meter will accurately monitor those numbers.

Security features

Naturally, you will research the speed computing power, and factors such as those will affect your decision with purchasing a photocopier. You might also want to note the photocopier’s security level. Most colour copierscome with a standard security system and this may be enough for your business. Security upgrades are also available though, and some of the higher−end copiers are delivered equipped with significant security levels that are above standard.

As an example, you’ll want to look at network access control and maybe hard disc encryption. Obviously you want to keep your data safe, and you may have data that is not accessible to everyone on your network. Advanced security features will give you and your client confidence that your information is kept safe.

To learn more information on the lesser known features of Konica, Sharp  or Canon photocopiers that work with your office needs, contact Collate Business Systems today on 01425 484700, or click here to visit their website.