Pearl Scan OCR is changing the face of hard copy documents
28 August 2009
Companies harness huge benefits from document conversion specialists' optical character recognition technology.
Often many organisations will have hard copy documents, leaflets, stored files, plans and policies stored which don’t exist as a computer file either because they come from different companies, they were produced before everything was typed up in-house or they no longer have the electronic file at hand.This is where OCR (Optical Character Recognition) conversion has stepped in to help many businesses and organisations have their hard copy documents put into editable electronic formats. By scanning and formatting the document using the latest OCR software the text is recognised and appears as it does on the original.
This can then be manipulated and changed in any way the user prefers for re-printing or re-publishing which means old documents can be edited and changed rather than spending the time starting them all over again. As it is not the most straightforward of processes most companies will outsource a bulk of documents to be put into word format.
Scanning company Pearl Scan Solutions offer a bureau service of this type which can use advanced OCR scanning to convert those hard copy documents into editable MS Word files, Excel files, PDF and many more editable formats. OCR Scanning and conversion is a step ahead of standard document scanning which normally just shows a flat image at the end.
It is always more beneficial to be able to edit these documents for any changes to business policies, re-designing of leaflets, revising reports and research documents and any other hard copy edits. Apart from being able to edit the text and have text searchable documents, OCR conversion can also format bank statements into MS Excel formats making the accounts duties much easier, have lists converted into database format for emailing and converting newspaper and magazine articles into editable documents for distribution all offers greater flexibility with stored documents.
Of course once these documents are converted using OCR scanning and conversion the originals can be destroyed which means less paper stored therefore better utilising any extra storage space and helping the environment along the way.
OCR conversion has been around for some time already but it is only recently that businesses are actually harnessing this service to convert and edit their stored documents and media. By being able to change documents that have no computer copy it saves endless hours every time an old document is re-written or one keyword needs to be found somewhere inside a manual.
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