Companies not aware of the legality of scanned documents
01 April 2010
Most companies dont realise that scanned documents are still classed as usable. Many companies are unecessarily keeping hold of stored documents for no valid reason.
It seems many office staff are still under the impression that all hard copy documents must be kept for legal reasons.Many offices are now in the process of digitising files but staff still believe that the originals must be kept. Some offices even decide not to take up the scanning option for this reason!
This is not the case and according to updated data laws the scanned copies of documents are just as usable as the original hard copies.
There are still some very sensitive documents which require the originals, but for 90% of general office files it is much easier to retrieve and store files on the local network rather than in cabinets.
The following media is often digitised with this in mind;
• Accounts files and invoices
• Purchase documents
• Large format drawings
• Textbooks, training manuals and published books
• Microfiche and microfilm
• Surveys, questionnaires and application forms
Digitising documents is also now one of the major supported actions by the Government to reduce carbon footprint in the office as it reduces costs of photocopying, posting, printing and general electricity use in the office.
If you would still like a quote for the scanning of your media whatever your requirements just click on the quote link below and quickly enter your details and we can provide some estimates over for this work.
Having worked with the NHS, local councils, large blue chip companies and Universities Pearl Scan already have experience in dealing with highly confidential, sensitive documents.
